Suppliers
Demo Educational Publishers supplies exercise books. Keeping one reviewed supplier record prevents a second payable balance being created under a slightly different name.
Create a supplier
- Open Procurement > Suppliers and search for the supplier first.
- Choose New supplier. Enter the supplier name, type, payment terms, contact details, payable account and currency.
- Check active status and save.
- When preparing a purchase or bill, select this existing supplier. The inline supplier-creation option is useful only when the party genuinely does not exist.
Review defaults before use
| Field | Why it matters |
|---|---|
| Payable account | Identifies the supplier liability in accounting. |
| Currency | Keeps prices, bills and settlement consistent. |
| Payment terms | Provides the starting convention for the due date. |
| Contact details | Supports communication; saving an address does not send a message. |
A supplier is unavailable
Check its active status and your permissions. Confirm that the record belongs to the current organization. Do not substitute another supplier to get a document submitted; correct the underlying setup or draft.