Chart of accounts
The bursar wants classroom supplies reported separately from general office costs. Before preparing a transaction, she checks which expense account belongs to each purpose. The chart of accounts is the shared structure behind invoices, bills, journals and financial reports.
On this page
Before you beginFind an accountWhere account defaults come fromAn account is missing from a selectorContinue withBefore you begin
- Confirm the organization and workspace in the application header. Accounts from another organization are not interchangeable.
- Know whether the transaction represents an asset, liability, equity, income or expense. Use the account approved for that purpose.
Find an account
- Open Accounting > General ledger > Chart of accounts.
- Search by account code or name. Check its root type, currency and active status.
- Distinguish group accounts from posting accounts. Groups organize the chart; transaction lines use eligible posting accounts.
- Use the code and name together when selecting the account on a document.
Where account defaults come from
Customer receivable and supplier payable accounts belong to the party setup. Product income and expense defaults belong to Items. Warehouses carry their inventory, receipt-clearing and adjustment mappings. Review those sources when a document proposes an unexpected account.
The Configuration tab provides the fiscal-year, cost-centre, dimension and exchange-rate foundation also found in Accounting setup. Review the owning party, product or warehouse when a transaction proposes an unexpected posting account. A setup change does not rewrite an already submitted document.
An account is missing from a selector
- Check that it is active and a posting account rather than a group.
- Check the required root type and currency. An income selector will not list a bank asset account.
- Ask the accounting administrator to review the setup instead of selecting an unrelated account merely to continue.