Landed costs
The school incurs KES 1,000 of freight to bring purchased books to the Bookshop. When that charge belongs in inventory cost, a landed-cost voucher connects it to the receipt and allocates it on a reviewed basis. It should not create another physical receipt.
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Before you beginPrepare the landed-cost voucherReview valuation evidenceCorrect the source, not the balance displayContinue withBefore you begin
- Have an eligible submitted, non-return purchase receipt.
- Confirm the charge amount, supporting document and approved accounting treatment.
- Prepare the required liability credit account and an open posting date.
Prepare the landed-cost voucher
- Open Inventory > Landed costs and select Create landed cost. If prerequisites are missing, use the offered link to purchase receipts or accounting setup.
- Choose the purchase receipt and posting date.
- Select Quantity or Receipt amount as the allocation basis.
- Enter the charge description, amount and credit account.
- Review the basis and total, then Save draft or Create and allocate as appropriate.
Review valuation evidence
Inspect the submitted voucher and the resulting stock valuation and accounting evidence. Quantity allocation distributes a charge by eligible quantities; amount allocation uses receipt values. Confirm that the chosen basis fits the approved cost treatment.
Later stock valuation may require repost evidence. Review its status before treating the final value as complete. The voucher does not pay the freight supplier; payment belongs to the appropriate payable workflow.
Correct the source, not the balance display
If the receipt or charge is ineligible, resolve the identified prerequisite. Use the available cancellation/reversal workflow for an incorrect submitted voucher with the required reason. Do not directly overwrite stock value to compensate.